Human Resources (HR) Assistant

Vakansiya haqqında

Location: Baku, Azerbaijan

Position: Full-Time HR Assistant

Position Overview

• Baku

International School (BIS) is seeking a highly organized, professional,

and knowledgeable Human Resources (HR) Assistant to support the school's

human resources operations. This individual will play an essential role in

supporting both international and locally hired employees while ensuring

compliance with Azerbaijani labor laws, government regulations, and school

policies and procedures.

• The

ideal candidate will have a strong understanding of Azerbaijani employment

practices, government systems, including ASAN services, payroll

administration, employee benefits, and visa and residency requirements.

This position requires excellent communication skills, attention to

detail, confidentiality, and the ability to work independently in a

multicultural school environment.

Key Responsibilities

Human Resources and Employee Support

• Serve

as a primary point of contact for HR-related questions and administrative

support for both international and locally hired employees.

• Prepare,

process, and maintain employment contracts, renewals, amendments, and

other employment documentation.

• Maintain

accurate and confidential employee personnel records.

• Coordinate

employee onboarding and offboarding procedures.

• Assist

international employees and their families with relocation-related

administrative requirements.

Payroll Administration

• Manage

and coordinate the school's monthly payroll process for local and

international employees.

• Maintain

payroll records and coordinate with the school's outsourced financial and

accounting service provider.

• Ensure

payroll practices comply with applicable Azerbaijani labor regulations and

school policies.

ASAN and Government Documentation

• Demonstrate

a thorough working knowledge of ASAN services and relevant Azerbaijani

government employment systems.

• Coordinate

and process required government documentation for employees.

• Assist

with work permits, residency permits, renewals, and other

immigration-related requirements.

• Monitor

deadlines and ensure compliance with applicable regulations.

Visas and International Employee Support

• Coordinate

visa, work permit, and residency processes for internationally hired

teachers and eligible family members.

• Assist

new international employees with documentation and government registration

requirements.

• Track

expiration dates and coordinate timely renewals.

• Provide

guidance and administrative assistance to international staff navigating

local employment and residency procedures.

Employee Benefits, Healthcare, and Leave

• Coordinate

employee healthcare enrollment, insurance documentation, and benefits

administration.

• Administer

maternity, paternity, medical, sick, and other approved leave processes in

accordance with applicable laws and school policies.

• Maintain

accurate records of employee leave entitlements and balances.

• Assist

employees with required documentation for government benefits and

statutory leave.

• Ensure

confidentiality when handling sensitive employee and medical information.

Compliance and Administrative Coordination

• Stay

informed about changes to Azerbaijani labor laws, employment regulations,

and HR requirements.

• Coordinate

with school administration, legal representatives, and outsourced

financial service providers as needed.

• Prepare

HR-related reports and documentation for school administration.

• Ensure

employee records and required government submissions are accurate and

completed on time.

• Perform

other HR-related administrative duties as assigned by the School Director.

Required Qualifications

• Bachelor's

degree in Human Resources, Business Administration, Management, or a

related field.

• Previous

experience in human resources, payroll, personnel administration, or a

related position.

• Proficiency

in both English and Azerbaijani, including written and verbal

communication.

• Strong

working knowledge of Azerbaijani labor laws and employment regulations.

• Demonstrated

experience working with ASAN services and government employment

documentation.

• Knowledge

of payroll procedures, employee benefits, healthcare administration, and

statutory leave requirements.

• Strong

computer skills, including Microsoft Office and electronic recordkeeping

systems.

• Excellent

organizational, interpersonal, and problem-solving skills.

• Ability

to maintain strict confidentiality and handle sensitive employee

information professionally.

Preferred Qualifications

• Three

to five or years of relevant HR or administrative experience.

• Previous

experience supporting international employees or working in an

international organization.

• Familiarity

with visa, work permit, and residency processes for foreign nationals in

Azerbaijan.

• Experience

coordinating payroll with external accounting or financial service

providers.

• Knowledge

of both local and international employment practices.

Salary and Benefits

• The

starting salary for a candidate with a bachelor's degree and five years of

recognized experience in a range from 22,000-23,000 AZN a year

(annually).

• Final

salary placement will be determined according to qualifications,

recognized experience, and the applicable school local salary schedule.